This article explains how to enable the Map Option (also called Geolocation or Add Map Location) for the Location field on the Assure main system. When enabled, the Location field gains a Find Location sub-field that automatically detects the user's current position via GPS, Wi-Fi, IP address, or mobile network, and renders a draggable pin on an interactive map. The Location field can also be made mandatory, with control over which part (text, map, or both) is required.
Cross-module scope: This configuration applies to multiple Assure modules. The Map Option must be enabled per module via Module Setup (Settings > System Configuration > Module Setup). A separate article covers the equivalent configuration for AssureGO+.
Map Option for Location - Main System Configuration
Supported Modules
The Add Map Location setting for the Location field (a free-text and geolocation field that captures where an event or record occurred) is available in the following Assure modules:
- Incident Record
- Vehicle Incident Record
- Hazard Spotting
- Audit
- Project/Property
Setting Up on the Main System
Step 1: Navigate to Module Setup
- Navigate to Settings > System Configuration > Module Setup.
Step 2: Open Captions for the Target Module
- Scroll down to the module for which you want to enable Geolocation (refer to the supported modules list above).
- Select the Cog icon next to that module.
3. From the dropdown menu, select Captions.
Step 3: Add or Edit the Location Caption
- On the Caption Maintenance screen (the area within Module Setup where field labels and settings for a module form are managed), select New Record to add the Location field for the first time, or select Edit if Location already appears in the list.
2. In the Property Name dropdown, select Location. You also have the option to change the Display Text (the label users see on the form).
Step 4: Enable Add Map Location
- Select the Add Map Location checkbox. Enabling this option activates a Find Location sub-field on the form when a new record is created. See the Using the Map Option section below for details on what this field does.
Step 5: Configure Mandatory Settings (Optional)
- As with other captions, you can choose to make the Location field Mandatory. When the Location field includes a map, you can specify which part of the field must be completed before the record can be saved.
Using the Map Option
When Add Map Location is enabled, the Find Location sub-field appears when a user creates a new record in the supported module.
Browser Permission Requirement
The user's browser or device must have Location Services set to Allow. When the form loads and the user interacts with the Find Location field, the browser will prompt the user to grant location access. The user must Allow this to proceed.
How Location is Detected
Once the user grants permission, the browser attempts to identify the user's current position using one or more of the following methods, depending on what is available on the device:
- GPS
- Wi-Fi
- IP address
- Mobile network
The detected location is then displayed on the map with a pin marker.
Editing the Location
The user can adjust the detected location by selecting Edit Location. In edit mode, the user can:
- Drag the pin to a different position on the map.
- Zoom in or out on the map.
- Switch to satellite view for a more precise visual reference.
Additional Location Information
The Location text field (the free-text part of the Location field) can also be used to record supplementary information about the location, such as a building name, floor, or area description.
AI Metadata
Product Area: Assure Main System - System Configuration, Module Setup
User Role: System Administrator; users with the Manage Caption Maintenance and Manage Module Settings Supervisor Privileges
Tags: Map Option, Location Field, Geolocation, Add Map Location, Find Location, Caption Maintenance, Module Setup, System Configuration, Incident Record, Vehicle Incident, Hazard Spotting, Audit, Project/Property
Version/Region: All Assure versions; all regions
Important Synonyms:
- Map Option = Add Map Location, Geolocation, Location Map, Find Location
- Caption Maintenance = Captions, Module Captions, Field Configuration
- Module Setup = System Configuration, Module Configuration
- Find Location = Geolocation field, Location pin, Map pin
Suggested Embedding Keywords: enable map location field Assure, geolocation location field, add map to incident record, Location field map option, find location field Assure, module setup location map, caption maintenance map field, satellite view location Assure, GPS location incident record, Assure Location field configuration
Relevant Modules and Cross-Module Implications:
This article is scoped to the Assure main system configuration. The Map Option must be enabled separately for each module that requires it. The modules that support this feature are: Incident Record, Vehicle Incident Record, Hazard Spotting, Audit, and Project/Property. Configuration is performed in Module Setup under System Configuration.
Cross-module note: If the Location field with Map Option is also needed in AssureGO+ or the Portal, additional configuration is required. The Location field must be added to the relevant Questionnaire form in the Portal configuration area. A separate companion article, Map Option for Location - AssureGO+ Configuration, covers that workflow.
Uncertainties: No Evotix Glossary terms were found that conflict with the terminology used in this article. The term "Project/Property" as a module name is taken directly from the source article without modification.