Completing an Incident Form
The incident form in Evotix Assure has many different sections. Each of these sections requires different information which helps to provide a full picture of who and what was involved in an incident and what caused the incident.
Some sections of the form must be completed in order for it to be submitted. Required fields on the form are marked with an (*).
It is important to remember that the incident form can be edited as many times as is needed, so although it is important to capture as much information as possible, you should not fabricate or assume things when completing the form if you do not know what should be put input for a specific section. Fields of which you are unsure can be completed at a later date or modified if you do not input the correct information while filling out the form.
Note: Captions can now be changed in the system so some of the field names may be different in your system than the ones you see in the following examples.
About The Incident
This first section of the form captures some basic details like when and where the incident happened, who reported this incident, and if you wish to link to a Project or Vehicle Incident.
What Happened?
The next section allows you to go into more detail about the incident. You can categorise the incident and use these categories for reporting purposes. E.g. Mark the Incident as High Severity or a Lost Time Accident.
This section also allows you to capture whether the incident was violent or abusive and if it involved a young person. Once clicked both sections expand to allow you to capture more information.
Who Was Involved?
This section captures who was involved in the incident and allows you to fill in their personal details.
Injury Details
This section allows you to capture if the incident resulted in any injuries. You can add up to 4 injuries. In addition, you can enter any details about first aid treatment or doctors' comments.
3rd Party Involved
This section allows you to capture the personal details of any third parties that were involved in the incident. This could be assailants, witnesses, members of the public, etc.
Was any equipment involved?
This section allows you to capture the details of any equipment which were used in the incident.
Environment Incident Details
This section of the form is used when the type of incident you are recording is one that has a direct impact on the environment. The environmental incident details section records information such as what type of environmental incident has occurred, the substance that has been released, etc.
Costs
This section details all of the estimated and actual costs of the incident taking place in the business. This section of the form can record details of the costs arising from lost time, replacement labour, lost production, etc.
Risk Analysis
This section is where you select a Risk Rating for the Incident using the Risk Matrix.
Investigations & Conclusions
This section allows you to capture investigation details if applicable. Also, you can assess the causes of the incident and the actions to take to prevent it from recurring.
