Vehicle Register & Vehicle Incident
The Vehicle Register allows you to keep an online record of all your vehicles. You can enter details such as Vehicle Registration Number, Type of Vehicle, and Vehicle Status etc.
When you open the Vehicle Register, you see your list of vehicles in the below format.
There are some vehicle details on the list view to help you identify the vehicles but you can also use the filters and sort functions to help you find a specific list of vehicles. E.g. you could run a filter to find all vehicles which have had an MOT in the past year.
The Vehicle Register form looks as below:
You can set up a review date for the Vehicle records – possibly 6 months or a year in the future. This allows you to ensure all information is still correct and update any information like the last service dates etc.
You can create actions for the vehicle and send them to users to complete such as arranging the next service for vehicle. The user you send the action to will have to mark as complete on the system once done. If they are not completed by the due date, you can have notifications sent out to the users manager alerting them of this.
The system allows you to run a report of the vehicle record and then export it into a different format such as PDF or Microsoft Word.
You can also export all the vehicle details out into excel using the Export List option shown above.
The Vehicle Incident module allows you to record an incident which includes one or more of your vehicles. You can use your vehicle record to copy the vehicle details directly into the incident form.
You can use the attachment section to upload any images of vehicle damage etc.
You can use the Incident dashboard to create charts based on your vehicle incidents. E.g. the below chart shows which types of incidents I’ve had in the past 6 months and how many.