RIDDOR Autofill – Evotix

This article explains how to use the RIDDOR Default Values feature (also referred to as RIDDOR Autofill) in Assure. This feature allows each user to save their personal and organisational details from the 'About You and Your Organisation' section of the RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations — the UK legal framework requiring employers to report certain workplace incidents to the Health and Safety Executive (HSE)) form as defaults. Once saved, these details are automatically populated when a new RIDDOR record is created, reducing manual data re-entry.Important limitation: The autofill behaviour applies only when a RIDDOR record is created directly within the RIDDOR module. It does not apply when a RIDDOR record is created via the 'Create RIDDOR Record After Saving This Record' option on an Incident Record.Module scope: This article is scoped to the RIDDOR sub-module within the Incident module in Assure. This feature is relevant to UK organisations operating under RIDDOR regulations.

Overview

The RIDDOR Default Values feature allows each individual Assure user to save the details in the 'About You and Your Organisation' section of the RIDDOR form as personal defaults. These defaults are stored per user account, meaning each user's saved details are specific to their own login.

How to Save Default Values

Step 1: Complete the 'About You and Your Organisation' Section

Open a RIDDOR record within the RIDDOR module and navigate to the 'About You and Your Organisation' section. Complete all the relevant fields in this section.

Step 2: Set the Values as Default

Select the 'Set these values as default for this section' checkbox.

Step 3: Save the Record

Save the RIDDOR record. The completed details are now stored as the default values for the logged-in user.

How the Autofill Behaves

Once default values have been saved:

Whenever the logged-in user creates a new RIDDOR record directly within the RIDDOR module, the 'About You and Your Organisation' section is automatically pre-populated with the saved default values.
The autofill values are specific to the user who is logged in. Each user stores their own set of default values independently.

Updating Default Values

If the user's details change:

Edit a RIDDOR record and update the 'About You and Your Organisation' section with the new details.
Tick the 'Set these values as default for this section' checkbox again.
Save the record. The previously saved defaults are replaced with the updated values.

Important Note: Autofill Limitation

The RIDDOR Default Values autofill does not apply when a RIDDOR record is created using the 'Create RIDDOR Record After Saving This Record' option within an Incident Record. In that workflow, the 'About You and Your Organisation' section will not be pre-populated with the saved defaults and must be completed manually.

AI Metadata

Product Area: Assure -- RIDDOR module, Incident module

User Role: All Assure users who create RIDDOR records (UK organisations); Assure Administrator

Tags: RIDDOR Autofill, RIDDOR Default Values, About You and Your Organisation, RIDDOR module, HSE, UK reporting, Module Settings, default values, autofill, pre-populate

Version/Region: All Assure versions; UK/RIDDOR Reportable regions

Important synonyms:

RIDDOR Autofill = RIDDOR Default Values = RIDDOR pre-fill
About You and Your Organisation = RIDDOR reporter section
Set these values as default for this section = save as default checkbox
RIDDOR module = RIDDOR sub-module (within Incident)
HSE = Health and Safety Executive

Suggested embedding keywords: RIDDOR autofill Assure, save RIDDOR defaults, About You and Your Organisation RIDDOR, RIDDOR default values Assure, pre-populate RIDDOR form, set default RIDDOR section, RIDDOR module settings Assure

Relevant modules and cross-module implications: This feature is scoped to the RIDDOR sub-module within the Incident module in Assure. The autofill behaviour is triggered only when a RIDDOR record is created directly inside the RIDDOR module. It is not triggered when a RIDDOR record is generated from an Incident Record using the 'Create RIDDOR Record After Saving This Record' option. This feature is relevant only for UK-based Assure instances where the RIDDOR Incident Region is active. Organisations using OSHA Reportable incident regions are not affected by this feature.

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